The Scottish Information Commissioner - It's Public Knowledge
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Personal Information

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Information about yourself or other people.

access to personal information

What can I ask for?



You can ask to see any kind of recorded information from a Scottish public authority - however old the information is.  That includes information recorded on:

  • paper
  • computer files, including emails
  • video
  • microfiche.

Examples of the information you can ask for include:

  • The number of complaints about a particular issue, for example bullying at school or bin collections, and whether action was taken as a result.
  • Information showing whether public authority policies are working well.  For example, is a community policing initiative reducing crime in the local area?
  • Information that would reveal whether a contract is providing value for money.  For example, what standards have been agreed with agencies contracted to supply hospital cleaning or catering services?

There are more examples of information you can ask for here.


Remember that FOI only applies to recorded information. It won't, for example, cover someone's thoughts or opinions, unless they've been recorded in some way. If you're not sure if the information you want is recorded, the authority has a duty to advise and assist you, so you can ask before you make your FOI request.


You might not have to make a special request for the information that you want. It may be published already, through an authority's "Guide to Information". See "About publication schemes".




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Personal Information


The Data Protection Act 2018 and EU General Data Protection Regulation gives you the right to see information about yourself. You can find guidance on how to use this right on the UK Information Commissioner's website 


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Environmental information


The FOI Act doesn't apply to environmental information, but the Environmental Information (Scotland) Regulations) give you very similar rights. "Environmental information" covers a broad range of topics, such as:

  • the environment itself, including air, water, earth and the habitats of animals and plants
  • things that affect the environment, such as emissions, radiation, noise and pollution
  • policies, plans and laws on the environment.

See "Definition of Environmental Information" for more detailed guidance on what might be classed as environmental information.





Question Mark IconWhich law?


Whatever type of information you're asking for, you don't have to mention the law when you ask.  It's up to the public authority to decide which law applies to the information you've asked for.


So if you're unsure which law applies to the information you want, don't worry - all you have to do is ask.


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