How the Scottish Information Commissioner will use your personal data
The Scottish Information Commissioner (the Commissioner) is committed to protecting your privacy in line with the Data Protection Act 1998. The Commissioner will process your personal data to carry out her statutory functions, e.g. to investigate appeals and decide whether a public authority has complied with freedom of information law.
Making an appeal
A copy of your full appeal, including any documents you provide, will be sent to the authority. There is more detail about what we will do with your personal data, and when we will share it with the authority, below.
Your title and name:
Your name will appear in the published decision, if one is issued, and in any documents we publish about decisions, e.g. our weekly Decisions Round-up, unless you tell us you do not want this to happen. We will share your title and name with the authority.
Your postal address, email address and phone number:
We may use this information to contact you during the investigation and to send you an enquiries monitoring form. We will also use your postal address to post our decision to you, if we issue one (we refer to this as a "decision notice"). This is important because under FOI law we must post decision notices and cannot send them only by email. We won't usually share the postal or email addresses you give us with the authority, and if we do, we will always contact you before doing that. We will not share your phone number with the authority.
Special requirements for when we contact you:
If you tell us about any special requirements that you have, we will use this information to make sure that we meet those requirements when we contact you, e.g. large print versions of correspondence. We will not share these details with the authority without your consent.
Using our website
Any personal data collected through this website will be processed in accordance with the Data Protection Act 1998. Any personal data you provide in completing an online form or signing up for our e-newsletter will only be used for that purpose and will be processed in accordance with that Act. Our list of e-newsletter subscribers is password protected to prevent unsolicited emails from being sent to people on the list and details will not be passed on to third parties.
General traffic data is collected via the Commissioner's website. Any statistics produced are based on aggregated data from which no details of any individual visitor can be traced. The Commissioner's site does not automatically capture or store personal data from visitors to the site other than to record session information such as the most popular pages visited and the nature of the browser used. This information is used only for the administration of the site system and in the compilation of general statistics used by the Commissioner to assess the use of the site.
If you want to know more, contact us at email@example.com or 01334 464610.
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